In Mail Filter Preferences, the Run Filter button allows you to select multiple filters to run against selected mail folders. You can also run the filter rules over an existing set of mail items. When filters are appliedĮach incoming message is tested against your filter rules at the time that the mail is delivered and the filter actions are applied to matching messages at that time. You probably do not want to have the same message match more than one filter rule and undergo multiple, perhaps contradictory actions. If it is not specified, subsequent filter rules are evaluated for the mail message, even if the current filter is a match. This prevents the application of any additional filter rules to email messages that match the current rule. The Do not process additional filters action should be the last action within each filter rule. The Discard action prevents the message from ever reaching your mailbox Deleting an item moves it to the Trash folder. It is not the same as the Delete action on your menu. This action drops the email message silently. Move the message to another specified folderĭiscard the message. Leave the message in the Inbox (no action) Filter rule actionsĮach filter rule can specify one or more actions. However, if you choose All, every condition specified in that filter rule must apply in order for that message to match the filter. If you choose Any when defining conditions for a new filter rule, then a message that meets any one of the conditions is considered a match. The use of these terms is similar to the "AND" versus "OR" type searches described under the Search feature, with Any being OR and All being AND. Any versus AllĬonditions within a filter rule can be grouped using Any or All. You can combine conditions to search for mail with more complex characteristics. For example, you can specify mail that does not contain a particular word. The presence or absence of file attachmentsĪll the conditions allow you to specify "not" as a negative condition. Words or character strings in the subject or body of the mail message Specific addresses in the From:, To:, Cc: addresses in the email header For example, if your supervisor sends you emails from more than one address, such as or from you can create one filter called "Supervisor" which has two conditions, one for each email address.
Each filter rule can contain several conditions. Sort messages that are saved in the Sent folder into other foldersĮach filter is a rule with one or more conditions and a destination. You can filter your outgoing messages to: You can filter your incoming email messages to:įor example, you could define a filter rule to identify mail coming from your immediate supervisor and move it to a folder called "From My Boss" or to automatically move messages from a specific address to the Trash folder.
Filters automatically sort your messages according to the rules you set up. Zimbra Desktop FAQ for general and troubleshooting questionsĮmail filtering allows you to define rules to manage incoming and outgoing email messages.
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